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| Cooperative MM Recommendations |
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Preparing MM recommendations, especially for a big squadron, can be a very large task. Apart from the actual preparation, it may be difficult to know
everyone that
is eligible or what it was that they did. A way to resolve this is to make each committee chairman
and bridge officer responsible for the members in their own committee or department. Each will use DB2000 to prepare their recommendations after which they are saved and emailed to the Merit Mark Chairman.
After preparation select "File/Save MM File"
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When naming the file you must keep the first part up to and including the underscore. In the example MMAM_ The date is auto-inserted as a suggestion. It is a good idea to add something that identifies the sender. MMAM_061116_jkg We don't want different senders generating MM files having the same name. Next email or get the file to your Merit Mark chairman |
Now we move to the Merit Mark Chairman's computer. Your Cooperative MM file has been received and now it must be imported into the
master MM list that will be submitted to the Area Monitor.
From the File menu select Import MM File. This will bring up the Import Options dialog.
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Import Options
1. Select
from one of overwriting, adding new records or appending to existing
records. Appending is the default and used for most importing.
2. If
appended records exceed the maximum permitted length, a dialog will
pop up to allow editing. By checking the "Preview" box this dialog
will be shown for each record. This slows things down, but it is
thorough.
3. Tagging
changed records allows them to be more readily found after import.
This option deletes any pre-existing tags.
4. If
members are found in the import file that are not present in the
current database, they may be added as affiliated members if
desired. "Optionally" will ask for each unmatched one found. |
Click "OK", this will bring up the Windows file dialog, find the file to be imported. The file may be anywhere in the computer but it is recommended that MM
files be kept in the "Documents/DB200v3" folder. DB2000 will open this folder by default.
Select the file and click "Open" and its content will be added to the master list.
As the import examines
each record in the file, if you have existing courses and the imported file
contains more DB2000 shows a dialog from which you can decide which to use.
If you elected to view
the append text or if the combined length exceed 438 characters a dialog
will show allowing you to edit and combine what you want
The import record and the existing record are shown
and the user can cut copy and paste from these into the edited record area
below.
Alternatively, clicking the "Join" button will join
the two texts into the Edited area where the editing can be done to both at
the same time..
The "Clear" button clears the edited record only.
Important:
Before closing, be sure to choose the text area which is to be used for the
MM recommendation
When all records have been examined the new data will now be combined with
your merit mark list.
